Upload into the workbench
Scanner, camera or file upload (online demo: upload only). Production fits your daily entry workflow.
MOSAIC Books · AI Capture
Built for companies that enter physical documents
Not only accounting firms. Staff expenses, store returns, client paper slips—one flow: OCR → review → confirm & post. Controlled process, auditable totals.
Sound familiar?
- Paper receipts pile up—staff time disappears into keying
- Mixed formats: retail, taxi, restaurants—raw OCR still means hunting for totals
- Leadership asks: can we stay off public cloud?
- You want review before Xero or posting—not “scan and auto-post”
How MOSAIC Books helps
Fields that match how you review
Merchant, date/time, total, payment—totals from OCR settlement lines.
One review screen
Edit then confirm. Reporting, reconciliation and confirm stay with your staff and system—not a cloud AI.
Post & Xero after confirm
Local books update after confirm; Xero push only for items you select—never auto-post.
A typical entry day
- Morning: staff / store / client paper or photos arrive (email, WhatsApp, scans)
- Batch upload → OCR → review screen
- Supervisor spot-check or rule-based review
- Confirm posting; push to Xero when needed
- Month-end: reports and exports from confirmed data
Two deployment tiers
Standard · OCR + rules
Best for: high volume, cleaner layouts, controlled hardware cost
Windows host + Mini G (RapidOCR CPU/GPU). Without on-prem AI we stay on the standard tier—no fake “AI” badge.
Smart · OCR + on-prem AI
Best for: messy layouts—merchant/time/payment from OCR text
Local AI models on your machine; totals still OCR-only. Document data is never uploaded online—compute stays in your environment.
Who it's for
- SMEs with daily staff expense / travel paper receipts
- Stores and chains that key returns and day-end slips
- Bookkeeping BPO and receipt hubs entering for clients
- Company firms / finance teams piloting digitisation + review before Xero
- Companies that need on-prem options—not all receipts to public OCR clouds
Control you can explain
- No posting before review confirm
- Totals from OCR settlement only—no model arithmetic
- Online demo is for trial; production data should be on-prem / dedicated
About the online trial
Upload-only demo: enter an auth code, up to 10 receipts. Evaluate OCR and field extraction.
Open online demoFAQ
Only for accounting firms?
No. Any company that keys physical receipts can try. Firms and bookkeeping teams are one audience—not the only one.
How accurate is it?
Tuned for common HK-style receipts; totals from OCR settlement lines. Edit on review—confirmed data is source of truth.
Auto-posting?
No. Review confirm first; Xero only after you select confirmed items.
GPU required?
No for standard tier (OCR + rules). Smart tier runs local AI models on your machine.
Cloud only?
Production can be a Windows appliance + local Mini G. Smart-tier AI stays on-prem—document data is never uploaded online. Online demo is for trial only.
vs generic OCR?
We’re an entry workbench: extract → review → confirm → post/Xero—not just text output.
Pricing?
Quoted by volume, tier and deployment. Book a demo to discuss.
Try 10 receipts online first—chat if you’re interested
Use an auth code to try. Like what you see? WhatsApp or email us to talk deployment.