High volume
Staff expenses, store returns, client retail / F&B / taxi slips—manual keying eats the day.
MOSAIC Books · First product from AI Capture
Physical receipt entry—less keying, fewer errors
Built for companies that process paper receipts every day: OCR merchant, date, total and payment—post only after staff review. Optional on-prem AI; documents stay in environments you control.
WELLCOME
2026-08-23 18:30
HK$ 128.50
VISA
Review → Confirm
What teams face when paper still rules
Mixed layouts
Every chain formats receipts differently. Raw OCR text still leaves staff hunting for totals and payment lines.
Costly errors
Manual amounts and payment methods are where mistakes happen—and where review time piles up.
Data concerns
Can receipts stay off public cloud—in an environment your company controls?
Four steps, full control
From upload to posting—inside one document entry workbench
1
Upload / capture
Photo or scan paper receipts; batch workflows in production deployments.
2
OCR
Field extraction by document type; totals always from OCR settlement lines.
3
Review
Staff verify merchant, date, total and payment on a review screen—edit before confirm.
4
Confirm & post
Confirmed entries go to your books; optional Xero push only after you select confirmed items.
Two tiers—clear, not blended
Pick by budget and compute; without GPU we honestly stay on the standard tier
Standard · OCR + rules
- RapidOCR + receipt extraction rules
- Totals from OCR payment / grand total / subtotal lines
- Payment matched to a configured list; defaults to cash if unmatched
- Lower hardware cost—ideal for high-volume clear receipts
Smart · OCR + on-prem AI
- On-device AI extracts merchant, time and payment from OCR text
- Totals still from OCR settlement—models never do arithmetic
- Better for messy layouts
- AI runs locally only—document data is never uploaded online
Common paper-document scenarios
- Staff expense / travel receipts
- Store & retail returns and day-end slips
- Restaurants, taxis and mixed layouts
- Bookkeeping / BPO teams entering for clients (batch in production)
More than “text from a photo”
MOSAIC Books is a physical-document entry workbench—not a generic OCR API
Generic OCRMOSAIC Books
Generic OCR
Dumps text—staff find the total
Extract merchant, date, total, payment by document rules
Amounts
Models may “interpret” totals
Totals strictly from OCR settlement lines
Posting
Often no review step
Review screen → confirm → post
Deployment
Cloud-only
Optional Windows appliance + local Mini G
What AI Capture builds
MOSAIC Books is our first product. We also deliver AI OCR, AI development, and custom software.
AI OCR
Receipt OCR & recognition—totals from settlement lines, post after review.
AI development
On-prem AI for field extraction and workflows—data can stay in your environment.
Custom software
Entry workbenches tailored to your document flow; optional Xero and system integrations.
Try 10 receipts online first—chat if you’re interested
Use an auth code to try. Like what you see? WhatsApp or email us to talk deployment.